Technical Guidelines For A Cover Letter
[NOTE: Refer to Tips For Writing an Effective Cover Letter before you begin.]
Use white, high content cotton bond paper with matching envelopes. Use the same paper for the resume.
- Fold the letter only twice - two even folds.
- A letter - quality typed is mandatory. For sharpest contrast, check the toner or ink in your printer.
- Grammar and spelling must be perfect. Have someone review your letter before mailing.
- Use block or semi-block form. Modify top and bottom margins so your letter will be centered on the page.
- Be sure you are writing to the appropriate person. Most letters describing vacancies indicate the person to be contacted. If necessary, make a call to identify the person to whom the position reports.
- The employer's name must be spelled correctly and the title written accurately.
- Avoid too many "I's". You will have to use this personal pronoun several times, but avoid beginning every sentence with it. Vary language, and read your letter aloud to get a sense of the flow. Try to come across as someone so interesting that the employer will be eager for the next step - a personal meeting - the interview.
- "Sincerely" is an appropriate closing.
- Type your name (legibly) below your signature. Your address will be at the top of the letter. Give your telephone number in the final paragraph.
**This may be a good time to consider whether the message currently on your answering machine conveys the professional image you ideally wish to communicate to your future employer!
- Try to make this letter sound uniquely like you. A cover letter can convey the personality of the writer in a way the resume cannot.
- Most vacancy announcements will state clearly whether the employer wants credentials sent at once, or prefers to request them after an interview.
- Enclosure is typed at the bottom left margin if a resume or other material is included.