West Virginia Wesleyan College: Student Accounts

Refund & Withdrawal Policy

Funds in excess of institutional costs are issued on the fourth Friday of the fall and spring terms and then ongoing on each Friday. Refund Request Forms must be completed in the Student Accounts Office by the close of business on Tuesday in order to be processed during the same week.

Refunds are issued to the student unless their account has a Parent Plus Loan. In this case, the parent listed on the loan will need to provide written authorization to release the refund to the student.

We will not process refunds that include balances of “Pending Aid”.

Students making schedule adjustments that change their status from full-time to part-time or reduce their part-time load after the first five days of a semester or the first two days of a summer term will not have any adjustments in tuition charges unless they withdraw from the College. For a student withdrawing from the College because of illness or for other reasons approved by the College, the following refund schedule will be used:

Policy for a Student Withdrawing from the College
Student is required to meet with the Director of Academic Services to complete the withdrawal process.
Students from the College would use the following refund schedule:

Fall Semester 2013	Spring Semester 2014	Student Responsibility
August 19, 2013 - September 2, 2013	January 14, 2014 – Jan. 27, 2014	20% of tuition
September 3, 2013 - September 16, 2013	January 28, 2014 – Feb. 10, 2014	40% of tuition
September 17, 2013 - September 30, 2013	February 11, 2014 – Feb. 24, 2014	60% of tuition
After September 30, 2013	After February 24, 2014	100% of tuition

May Term 2014	Summer Term 2014	Student Responsibility
May 12, 2014 - May 15, 2014	June 9, 2014 - June 12, 2014	20% of tuition
May 16, 2014 - May 20, 2014	June 13, 2014 - June 17, 2014	40% of tuition
May 21, 2014 - May 23, 2014	June 18, 2014 - June 20, 2014	60% of tuition
After May 23, 2014	After June 20, 2014	100% of tuition

Room

A student withdrawing from the College during a semester or summer term will receive no refund of room charges.

Fees

All fees are nonrefundable.

Board

A student withdrawing from the College during a semester, for any reason, will be refunded a part of the charges for board proportionate to the number of days of the semester remaining after the meal ticket is surrendered.

Financial Aid

Refunds of financial aid are a separate calculation to comply with federal regulations.

The calculations include the length of the enrollment period, unpaid institutional charges, all educational costs for the enrollment period and amounts paid toward institutional charges from financial aid and cash paid by the student. Students who consider withdrawing or reducing hours below full-time are advised to contact the Financial Aid Office.

Policy for a Student Withdrawing from a Course

Students making schedule adjustments that change their status from full-time to part-time after the first five days of a semester will not have any adjustments in tuition charges unless they withdraw from the College.